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Jim Martin Travel Award in the Humanities

Deadline: Monday, November 13, 2017 11:59pm

PURPOSE

The goal of the Jim Martin Travel Award in the Humanities is to allow KU humanities graduate students who have completed all required coursework for the PhD to travel within the United States for purposes of dissertation research.

The award is made possible by Kathy Martin and family, in honor of Jim Martin, former president of the KU Endowment Association and former Hall Center Advisory Board member.

 

OVERVIEW

One award of up to $1,500 will be given each year. 

 

ELIGIBILITY

Eligible applicants will:

1. Be KU graduate students in core humanities disciplines (see list below) who will have successfully completed all required coursework for the PhD by the end of the semester in which they are applying;

2. Demonstrate a high level of motivation, including the ability to establish and achieve goals; and

3. Have not already received a Jim Martin Travel Award in the Humanities.

For the purposes of this award, the core humanities disciplines include the following:  American Studies, Art History, English, Ethnomusicology, Film & Media Studies, French & Italian Languages & Literatures, Germanic Languages & Literatures, History, Music History, Music Theory, Musicology, Philosophy, Slavic Languages & Literatures, Spanish & Portuguese, Theatre, and Women, Gender, and Sexuality Studies.

 

REQUIREMENTS

The Jim Martin Travel Award recipient is required to:

1. Use the award within the 12 month period following the award notification;

2. Submit a brief report within 30 days of the completion of the travel detailing the research made possible by the award and its impact on the overall dissertation project; and  

3. Submit all receipts for reimbursement within 90 days of the date the expense was incurred.  Central accounting requires that receipts be accompanied by a travel itinerary detailing the work undertaken during each day of travel.

 

APPLICATION PROCESS

All application materials must be submitted through the Hall Center Competitions Portal.  Paper submissions will not be accepted.  For an application to be verified as complete, and thus forwarded for committee review, applicants must:

1. Create an account or log in to an existing account.

2. Select the Apply Now button next to this competition. 

3. Complete the Applicant Information form in the Portal.

4. Complete the Budget form in the Portal (see Budget Notes below).  Although the full amount requested will rarely be granted, please show the entire projected travel budget.

5. Upload the following materials as 3 separate PDF or Word files:

a. Curriculum Vitae, not to exceed two pages;

b. Project Description not to exceed four double-spaced pages, with one-inch margins and twelve-point type. Endnotes are included in the page limitations.  Provide a description of the proposed research travel and how it will assist completion of the degree in a timely manner; an explanation of why the proposed project is worthy of funding; specific details of what you will be doing during the proposed research travel; and a brief description of the current stage of your dissertation and estimated degree completion date; and

c. Degree Progress ReportEnsure that this report provides sufficient detail on completed coursework and other departmental requirements for degree progress (thesis defense, comprehensive exams, etc.) Copies of transcripts from other institutions are not required.

6. Ensure the receipt of two original letters of recommendation in English, one of which must be from your dissertation advisor.  Request letters from individuals who can discuss the general quality of your work and your ability to carry out the work proposed for the research travel.

Reference letters should discuss the proposed work's importance to the overall project, the general quality of the applicant's work, and the applicant's ability to complete the proposed work and the dissertation project.  Your advisor's letter must also confirm that you have satisfied all coursework requirements for the PhD.

All reference letters must be submitted via the Hall Center Competitions Portal prior to the application deadline.  Applicants will submit the names and email addresses of referees via the portal. This submission will generate notifications and instructions for the referees, allowing them to submit their reference letters electronically.  Applicants will receive a notification email when a referee has completed a reference.  Applicants may also log into the system at any time to see if a reference letter has been submitted.  The letter itself will not be visible to the applicant.

Applicants should submit the names of their references well before the application deadline to allow sufficient time for the preparation and submission of the letters.  References will not be allowed to submit letters after the application deadline has passed.

No extraneous materials will be considered.

Budget Notes: The Portal's Budget form will require that you provide specific details of the planned expenditures.  The budget categories are as follows:

1. Destination (To/From)

2. Dates of Travel

3. Airfare (Amount and Explanation)

4. Ground Transportation (Amount and Explanation)

5. Lodging (Location, # of days, $ per day)

6. Meals (# of days, $ per day)

7. Photocopying (# of copies, $ per copy)

8. Supplies (# of units, $ per unit)

9. Other Travel Related Costs

 

CRITERIA

A committee of humanities graduate faculty, chaired by the Hall Center Director, will select the award recipient according to the following criteria:

1. Quality of the conception, definition and organization of the project as presented in the project description;

2. Significance of the contribution that the completed dissertation will make to thought and knowledge in the pertinent genre, tradition, or field, and to the humanities generally;

3. Importance of the proposed travel to the dissertation research; and

4. Likelihood that the applicant will complete the work proposed for the travel period.

 

PEER REVIEW PROCESS

An interdisciplinary panel of KU faculty with successful grant and publishing track records select awardees.  The Hall Center Director brings together a unique panel for each competition.  Reviewers are asked to read the applications and enter their comments and rankings for each applicant in the online portal. Reviewers then meet to discuss individual applications and determine awardees.  All applicants can view reviewer comments in the online portal.  While these reflect only an individual reviewer's comments and not the final consensus of the group, they are offered to applicants as input that may help improve their applications for future competitions.  

 

QUESTIONS

Applicants should direct all questions about the Jim Martin Travel Award in the Humanities to Hall Center Director Victor Bailey (4-7822; vbailey@ku.edu) or Associate Director Sally Utech (4-7823; sutech@ku.edu).

 


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